Free tool
When must the AGM notice go out?
Choose the meeting and its date, and see the last day to give notice, when proxies close and when the annual general meeting is due. The days are counted as section 4 of the Interpretation Act counts them, with its proviso for a meeting on a Sunday or public holiday.
AGM notice
14 days
of written notice for a general meeting
30 days when a special or unanimous resolution is on the agenda. Proxies close 48 hours before the meeting.
The calculator
Work out the dates for your meeting
The result
Sunday 25 October 2026
30 days, because a special or unanimous resolution is on the agenda. STSMA s6(2)
Sunday 22 November 2026 at 18:30. PMR 20(5)
Hand it to each member by Sunday 25 October 2026, or post it by registered post by Sunday 18 October 2026, allowing seven days for the post. Email may go too, but only in addition. STSMA s6(3), 6(4)
Monday 30 November 2026. PMR 17(1)
Days are counted as the Interpretation Act reckons them: the day the notice is given is excluded and the day of the meeting is included. When the meeting falls on a Sunday or public holiday, the Act's proviso leaves that day out, with any Sunday or public holiday just before it, so the notice goes out earlier. Business days skip weekends and public holidays. General information, not legal advice.
What the law says
The notice periods, rule by rule
A general meeting of a sectional title scheme runs to periods the Act and the prescribed management rules set. A scheme's own rules may change some of them.
General information, not legal advice.
14 days for a general meeting
Members must be given at least 14 days' written notice of a general meeting, whether an annual or a special general meeting.
30 days for a special or unanimous resolution
When a special or unanimous resolution is on the agenda, the notice must be at least 30 days, unless the scheme's rules provide for shorter notice.
7 days when it is urgent
The trustees may call a general meeting on 7 days' notice when they resolve that urgency requires it and record why, but not a meeting under rule 29(2) or (4). Whether urgency shortens the 30 days of a special or unanimous resolution is for the scheme's attorney to say, so the calculator, like Estate Manager, keeps the 30 days.
Shorter notice by agreement or waiver
A general meeting may be called on less than 14 days' notice if everyone entitled to attend agrees in writing. A person entitled to notice may waive it by written notice to the body corporate, and joint owners must all waive it. Voting may go ahead without proper notice if everyone entitled to notice waives it in writing.
Proxies 48 hours before
A proxy appointment must reach the body corporate 48 hours before the meeting, or be handed to the chairperson before or at the start of the meeting.
The AGM within four months
The annual general meeting must be held within four months after the end of each financial year.
How the days are counted
Counting the days, the way the law does
Most disputes about notice come down to how the days were counted. The calculator counts them the same way Estate Manager does when it checks a notice before it is sent.
- 01
Leave out the day of the notice
The day the notice is given does not count towards the period.
Interpretation Act s4 - 02
Count the day of the meeting
The day of the meeting is the last day of the period, and it counts, unless it falls on a Sunday or public holiday. Section 4 then leaves it out, with any Sunday or public holiday just before it, so the notice goes out earlier. The calculator and Estate Manager both apply this, and give the date on the strictest reading too.
- 03
Skip weekends for business days
Where a period is in business days, as for a homeowners' association that is a non-profit company, Saturdays, Sundays and public holidays are left out.
Companies Act s5(3) - 04
Check before you send
Estate Manager counts the period for the meeting you have set up and tells you before the notice goes out whether it is long enough.
Questions
Questions about AGM notice
Anything else: ask us when you book a demo, or write to info@nanotech-computers.com.
How much notice does a body corporate AGM need?
Does a special general meeting need the same notice?
Can a meeting be called on shorter notice?
When do proxies close?
When must the AGM be held?
Does this work for a homeowners' association?
Related
Run the whole meeting by the book
AGMs and general meetings
Notice checked before it goes out, packs delivered, attendance and a live quorum.
Read moreProxies and Form C
Appointed online or on the prescribed form, within the limits of the Act.
Read moreFree templates
The proxy form, the AGM agenda and notice checklist, and more.
Read moreLet Estate Manager count the days for you
It checks the notice period of every meeting before the notice goes out, and keeps the record of when and to whom it was sent.