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Body corporate quorum calculator

Enter what the attendance register shows and see whether a general meeting of a sectional title scheme has a quorum. Members holding one third of the votes in value must be present or represented, with at least two persons present, or two thirds in the smallest schemes.

PMR 19(1) No business without a quorumPMR 19(2) One third in value, two persons

The quorum

1/3

of all the votes in value, present or represented

With at least two persons present. Two thirds in a scheme with fewer than four primary sections or members.

The calculator

Is there a quorum?

Enter the scheme's primary sections and members, the participation quotas of the members present or represented, and the persons present. Leave out the developer's votes and any sections registered in the body corporate's name.

Who owns the sections

The result

A quorum is present

In value: 45.90% present or represented, 33.33% needed.

Persons present: 11, at least 2 needed.

The rule

Business may proceed, and the chair may open the polls. PMR 19(2)

General information, not legal advice.

What the law says

The quorum, rule by rule

Prescribed management rule 19 sets the quorum of a general meeting, the annual general meeting and every special general meeting alike. A scheme's own rules may set another.

General information, not legal advice.

PMR 19(1)

No business without a quorum

No business may be transacted at a general meeting unless a quorum is present or represented.

PMR 19(2)(b)

One third of the votes in value

In most schemes, members entitled to vote who hold one third of the total votes of the members, in value, make a quorum.

PMR 19(2)(a)

Two thirds in the smallest schemes

In a scheme with fewer than four primary sections, or a body corporate with fewer than four members, the quorum is two thirds of the votes in value.

PMR 19(2)

Two persons, and never the developer's votes

At least two persons must be present, unless every section is registered in one person's name. The value of the developer's votes is not taken into account in working out the quorum.

PMR 19(3)

Sections the body corporate owns

Votes for sections registered in the body corporate's name are disregarded for the quorum, and the body corporate is not treated as a member.

PMR 19(4)

Adjourned for a week

With no quorum 30 minutes after the time set, the meeting stands adjourned to the same day of the next week, at the same place and time. If there is still no quorum 30 minutes after that meeting is due to start, the members entitled to vote and present in person or by proxy are a quorum.

A worked example

One meeting, checked step by step

  1. 01

    Add up the quotas present

    A scheme has 24 primary sections and 22 members. Members whose participation quotas total 45.90 per cent are present in person, online or by proxy.

  2. 02

    Compare them with one third

    With 24 sections and 22 members it is not one of the smallest schemes, so it needs one third, 33.33 per cent. 45.90 per cent is enough.

    PMR 19(2)(b)
  3. 03

    Count the persons present

    Eleven people are in the room or online, more than the two the rule asks for.

  4. 04

    Open the meeting

    Both tests are met, so the business of the meeting may begin. Estate Manager keeps the same count live as owners check in.

Questions

Questions about the quorum

Anything else: ask us when you book a demo, or write to info@nanotech-computers.com.

What is the quorum for a body corporate AGM?
Members entitled to vote who hold one third of all the votes in value, present or represented, with at least two persons present. In a scheme with fewer than four primary sections or members it is two thirds (rule 19(2)). A special general meeting has the same quorum. General information, not legal advice.
Do proxies count towards the quorum?
Yes. Rule 19(1) asks for a quorum present or represented, so a member represented by a proxy counts in value. The rule also asks for at least two persons present. General information, not legal advice.
What happens if there is no quorum?
If no quorum is present 30 minutes after the time set, the meeting stands adjourned to the same day of the next week, at the same place and time. If there is still no quorum 30 minutes after that meeting is due to start, the members present in person or by proxy are a quorum (rule 19(4)). General information, not legal advice.
Does the developer count towards the quorum?
No. The value of the developer's votes is not taken into account in working out the quorum, and votes for sections registered in the body corporate's name are disregarded (rule 19(2) and 19(3)). Leave them out of the figures you enter. General information, not legal advice.
Does this work for a homeowners' association?
No. An association's quorum comes from its memorandum of incorporation or constitution. For a non-profit company with voting members, the Companies Act sets 25 per cent of the voting rights unless the memorandum says otherwise (section 64). In Estate Manager an association's quorum rule starts from the Act's preset, and the managers enter the memorandum's own quorum as a custom rule. General information, not legal advice.
Does the calculator store what I enter?
No. It runs in your browser, and nothing you enter is sent anywhere.

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The last day to send the notice, and when proxies close.

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AGMs and general meetings

The attendance register, with a quorum measured live as owners check in.

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Let Estate Manager keep the count

It measures the quorum live as owners check in, in person, online or by proxy, and opens voting only while the meeting is quorate.

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